Sub-directorate General for Data for Public Employment
Who we are
The Central Personnel Registry (CPR) is the administrative registry of the General State Administration. It contains acts and resolutions affecting the administrative life of staff within its scope. It is regulated by Royal Decree 2073/1999 of 30 December, amending the Regulations of the Central Register of Personnel and the rules of coordination with those of the other public administrations. (Continue reading)
Functions
- The management of the Central Personnel Registry
- The monitoring and analysis of the salaries of elected officials and public employees of the administrations of the autonomous communities and entities that make up the local administration.
A little bit of history
The Central Personnel Registry originates from article 12 of Decree 315/1964 of 7 February 1964, which approves the Articulated Law of Civil Servants of the State. (Continue reading)
Some figures
The Central Personnel Registry stores data on almost 2,000,000 public employees, of which more than 300,000 have an open file with one of the public administrations served by the Central Personnel Registry. In the last 10 years, there have been an average of 40,000 registrations per year, with a clear upward trend since 2015, and almost 500,000 annotations per year, so that there are more than 20 million documents stored.
FAQ
The Central Personnel Register (CPR) includes, on a general basis, the staff of the General Government of the State, in accordance with the scope of its Regulation (Royal Decree 2073/1999 of 30 December, amending the Regulations of the Central Personnel Register and the coordination rules with those of the other public administrations).
In this Register there are no data of Military personnel, Armed Forces and State Security Forces and Bodies, Autonomous Communities, Local Entities, Administration of Justice, Health Institutions of the National Health System and Constitutional Bodies, as well as other public bodies whose personnel are not governed by the general regulations of Public Service, except when they are employed in posts included in the Public Service. In these cases they do appear in the SPC, but there are only data on their work activity in the State Administration.
With regard to the content of the information, it should be noted that the quality of the information will be higher from the first regulatory regulation of the SPC (1986) and the adoption of the first Employment Relations (1988-1990).
The information comes from the data of the Central Personnel Registry, which makes its notes from the notifications of administrative acts of personnel management adopted by the competent management centers, having varied the type of registration data according to the legislation in force at each time.
The quality of these will be higher from the first regulatory regulation of the SPC (1986) and the adoption of the first Employment Relations (1988-1990).
The Central Personnel Registry (CPR) makes its notes on the basis of the notification of administrative acts of personnel management adopted by the competent management centres through the documents established for this purpose (please note that the incorporation of these documents may take several days). Therefore, as a general rule, in the event that it detects an error or omission of data, it should be addressed to the managing centre concerned, in order to correct the error or omission and remit the record document with the correct data to the SPC.
At times, however, the SPC corrects typographical or material errors (e.g. mistaken date of birth) on its own initiative or at the request of the public employees concerned.
In this case, if you find material errors, you can contact, in the exercise of rights of access, rectification, cancellation and opposition, the Sub-directorate General of the Central Register of Personnel, by request submitted in the general register, which will correct them ex officio, after verification of the supporting document.
Specific note for civilian labour staff of the Ministry of Defence: The information sent to the SPC by the Ministry of Defence in respect of its civilian labour personnel relates to acts produced from 2/12/1998, when the entry into force of the “Single Convention for Labour Personnel of the General Administration of the State” took place. There is currently no possibility of collecting data from personal files prior to that date.
In order for an annotation to occur, it is necessary to communicate the administrative act in which that annotation originates from the staff unit on which the employee depends (ex officio or at the request of the employee).
The titles, diplomas and courses which are subject to annotation are set out in Annex II to the Resolution of 3 March 2004 of the Secretariat of State for Public Administration, establishing and amending certain registration models and issuing instructions on annotation in the Central Personnel Register (BOE of 16.03.14).
The fact that they are not listed in the SPC is not an obstacle to their constancy in the file in the relevant staff unit or for their presentation and, where appropriate, assessment in competitions where they are required as merits.
- Personal file
Certificate on all seats in the SPC. As they have a broader content, their issuance may be less rapid than that of the certificates on specific issues, which are set out below. It is therefore advisable to adjust the application for the certificate to the data that is actually needed.
- Administrative situation
By Bodies, Scales and Covenants.
- Destination
- Personal level
- Qualifications, courses and merits
- Post versions
- Licences
- Penalties
- Change of day
- Triennials and prior services
Important notes:
Please note that if you only want to consult the working data in the SPC for information purposes, you can consult the personal file and request a report. These reports are obtained automatically, at the time, without any request being made.
In addition, in the Office Headquarters and in Citizen's Folder you can get the registration documents associated with the seats.
The Central Personnel Register (CPR) does not issue Working Life Reports (as is done by the Social Security Treasury) or certificates of services provided (issued by the personnel units of the various ministries or agencies).